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Manager Leave Approval¶

Approve, Reject or Cancel Leave Requests¶

If you are the designated Leave Approver for one or more of your colleagues, you will see their leave requests and sickness reports in your self-service portal. You can approve, reject or cancel requests, and your colleague will be notified of your decision via email. You can open a calendar view of the leave history of everyone for whom you are the Leave Approver to help you to take a decision on pending requests

Approving leave requests¶

The first step is to open Manager Leave in the SSP where the number of leave request pending action is highlighted and this takes you to the Manager Leave summary page.

Leave request pending action are displayed under the Leave Requests tab.

Click Leave Type to filter requests by different leave types.

Click Leave Type to display all.

Click Current Period (2018) to view leave for this year.

Click Calendar to see all leave requests allocated to you for approval through the calendar view.

Click Leave Balance to view all leave balances for your team.

At a glance, managers can view the amount of leave requested by each team member and the remaining balance.

Click the drop down arrow to view balances of different Leave Type.

You can choose form the list of leave types to view used or requested leaves.

At a glance, managers can view the amount of leave requested by each team member and the remaining balance.

To review a request, click on the Leave Requests tab.

The leave requested by each team member is displayed.

Click the dots against the request pending review.

Click Respond

This brings up the leave popup.  Click Comments to view chat history or send a message to staff member regarding their request.

After typing in the comment field, click Add comment to upload the comment to the leave request.

To change the status of the leave request, click -select-

Select the relevant response. In this example, the request is being rejected.

Click Save

Notice that the request, once actioned, has now disappeared from the pending list.   If a request is rejected, approved or cancelled, it disappears from the list because no further action is required.

To approve a request, click the buttons and select Approve from the list of actions.

A Confirm Approval popup screen is displayed. Click Approve.

To cancel a request, click the buttons,

Select Cancel from the list of actions.

A Confirm Cancellation popup screen is displayed. Click Confirm.

To add comments before cancelling a request, click the buttons and select Respond from the list of actions.

Click Comments to add reason for cancelling the leave request.

After typing in the comment field, click Add comment to upload the comment to the leave request.

Select the relevant response. In this example, the request is being cancelled.

Click Save

If a leave requests needs more information before it can be considered, click the dots.

Click Respond

In this example, the manager is requesting a back to work interview when the staff member returns to the office. Click Back to work interview required.

Click Comments to add details about the type of information required.

After typing in the reason for requiring back to work interview. Click Add comment.

Click Add comment to upload  the comment to the request.

Click -select-

Select More Information Required.

Click Save

<div><div>Notice that the request stays in the table because further action is required.</div></div>